University of New South Wales - Venues and Events

Terms and Conditions of hire for Arc Student Clubs and Societies

Please find below the terms and conditions of hire for UNSW Student Clubs and Societies booking Venues and Events facilities (including CATS seminar rooms and theatres):

The Club/Society may not transfer or book on behalf of any other student organization or third party, including event sponsors. Any Club/Society that breaches this term will have all booking privileges withdrawn
75% of the attendees/audience must be enrolled students of UNSW, proof of identity(student card) may be required
Charged activities (registration fee, ticketed events etc) are not to take place in any facility provided for free
It is the responsibility of the student representative to leave all facilities in their original condition.
In venues with movable furniture, all furniture must be returned to its original position or cleaning charges may apply
Food and beverages are not permitted inside any theatre or CATS room without the express permission of Venues and Events
Facilities that require repair due to damage caused by the event will be repaired and charged back to the Club/Society (with due consultation)
Reservations may only be made by those student organizations that are in good financial standing with Arc and UNSW
As per Venues and Events Venue Hire Agreement Terms and Conditions, full payment for the Facility is required at least five (5) days prior to the day of the event.
Student organizations with accounts more than thirty (30) days in arrears will have all booking privileges suspended until the account is paid in full
Venues and Events reserves the right to verify the identification of students making reservations by asking for valid photo identification with proof of address for invoices
Please note, due to possible changes in the academic timetable and teaching room swaps NO STUDENT CLUB/SOCIETY BOOKINGS are processed in the FIRST 3 WEEKS OF SEMESTER (1&2)

An Arc Booking Application Form can be downloaded here.

Please note that the student representative whose name appears on the signed Arc Application Form accepts full responsibility for the event.

Terms and Conditions of hire for Venues and Events facilities

Click here to preview Venues and Events' Terms and Conditions of hire for venues on the main UNSW campus at Randwick/Kensington. These terms accompany the Venue Hire Agreement, when a booking is confirmed.